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What is a Letter Declining a Promotion?

A Letter Declining a Promotion enables employees to gracefully decline or turn down a promotion that they do not want or are not able to take. If you have been offered a promotion that you do not want to accept or cannot accept, you may be wondering how to respectfully turn it down. Our simple template letter can help you decline a promotion and provide your employer with a bit more context on your decision, if desired. If this isn't a good time for a promotion due to external, personal factors, then presenting your situation in writing also provides formal documentation that your employer can keep in your employee records, so that you may be considered again the next time an opportunity arises.

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Dear ,

Thank you so much for offering to promote me to the position of . I appreciate the confidence you have shown in my abilities.

Unfortunately, I am unable to accept this position at this time. I must decline the position because: . Under other circumstances, this position would have been perfect for me. For now, I hope you find another great candidate for this position, and I hope to remain in consideration for future promotions.

Again, thank you for your offer. I wish that I could accept it. Please know that my ultimate goals here at are still the same.

Sincerely,