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A Job Application Form is a form that allows you to collect critical hiring information from candidates about their job history and their salary requirements. Job Application Forms can help you easily screen applicants and decide who you may want to interview for open positions at your company.
You don't have to reinvent the wheel to create a Job Application. Using our application template, you can create a usable form within minutes. We have also crafted our Job Applications to not include questions that may be illegal to ask in your state. For example, in most areas, you cannot ask about personal relationships and in states like California you cannot ask about salary history.
After you have created a Job Application Form for your open position, you can provide it to applicants who will then fill it out and return it to you. Job seekers can fill out their name and address, position applied for, emergency contacts, salary desired, and more. You can then use this information to decide if an applicant is right for your business.
When you use a Job Application Form, you'll also have a consistent set of records in case you need to review an applicant again or if a new position opens up.
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EMPLOYMENT APPLICATION
Please complete the entire application.
| . | Employer Information |
| Employer: |
| Address: |
| City/State/ZIP: | , |
| Telephone: |
It is the policy of to provide equal employment opportunities to all applicants and employees without regard to any legally protected status such as race, color, religion, gender, national origin, age, disability or veteran status.
| . | Applicant Information |
| Applicant Full Name: | |
| Applicant Full Name: | ___________________________________________ |
| Home Address: | ___________________________________________ |
| City/State/ZIP: | ___________________________________________ |
| Number of years at this address: | _________ |
| Daytime phone: | ____________________ | Evening phone: | ____________________ |
| Mobile phone: | ____________________ |
| Social Security Number: | ___________________________ |
| Driver's License (State/Number): | ___________________________ |
| . | Emergency Contact |
Who should be contacted if you are involved in an emergency?
| Contact Name: | ___________________________________________ |
| Relationship to you: | ___________________________________________ |
| Address: | ___________________________________________ |
| City/State/ZIP: | ___________________________________________ |
| Daytime phone: | ____________________ | Evening phone: | ____________________ |
| . | Job Position Applied For: | Job Position Applied For: | ____________________________________ |
| Full or Part Time? | ____________________________________ |
| . | Salary Desired: | $ ____________ per ____________ |
| . | Who referred you to our company? ______________________________________ |
| Do you have any friends or relatives who work here? If yes, please list here: |
| ___________________________________________________________ |
| . | Have you applied to our company previously? | ______ Yes | ______ No |
| If yes, when? | ________________________ |
| . | Are you at least 18 years old? | ______ Yes | ______ No |
| . | How will you get to work? | _____________________________________ |
| . | Are you willing to work any shift, including nights and weekends? _____ Yes _____ No |
If no, please state any limitations:
________________________________________________
| . | If applicable, are you available to work overtime? _____ Yes _____ No |
| . | If you are offered employment, when would you be available to begin work? |
____________________________________
| . | If hired, are you able to submit proof that you are legally eligible for |
| employment in the United States? | _____ Yes | _____ No |
| . | Are you able to perform the essential functions of the job position you seek with |
| or without reasonable accommodation? | ______ Yes | ______ No |
What reasonable accommodation, if any, would you request?
________________________________________________
| . | Applicant's Skills |
Check those skills that you have. List any other skills that may be useful for the job you are seeking. List any skills that may be useful for the job you are seeking. Enter the number of years of experience, and circle the number which corresponds to your ability for each particular skill. (One represents poor ability, while five represents exceptional ability.)
| Ability |
or
| Skill | Years of Experience | Rating |
| [ ] | Typing | __________________ | 1 2 3 4 5 |
| [ ] | Microsoft Office Suite (Word, Excel, etc.) | __________________ | 1 2 3 4 5 |
| [ ] | Accounting/Bookkeeping | __________________ | 1 2 3 4 5 |
| [ ] | Answering telephones | __________________ | 1 2 3 4 5 |
| [ ] | Filing | __________________ | 1 2 3 4 5 |
| [ ] | Customer service | __________________ | 1 2 3 4 5 |
| [ ] | __________________ | 1 2 3 4 5 |
| ____________________________ | __________________ | 1 2 3 4 5 |
| ____________________________ | __________________ | 1 2 3 4 5 |
| . | Applicant Employment History |
List your current or most recent employment first. Please list all jobs (including self-employment and military service) which you have held, beginning with the most recent, and list and explain any gaps in employment. If additional space is needed, continue on the back page of this application.
| Employer Name: | ___________________________________________ |
| Supervisor Name: | ___________________________________________ |
| Address: | ___________________________________________ |
| City/State/ZIP: | ___________________________________________ |
| Job Duties: | ___________________________________________ |
| Reason for Leaving: | ___________________________________________ |
| Dates of Employment (Month/Year): | _____________________________ |
| Employer Name: | ___________________________________________ |
| Supervisor Name: | ___________________________________________ |
| Address: | ___________________________________________ |
| City/State/ZIP: | ___________________________________________ |
| Job Duties: | ___________________________________________ |
| Reason for Leaving: | ___________________________________________ |
| Dates of Employment (Month/Year): | _____________________________ |
| Employer Name: | ___________________________________________ |
| Supervisor Name: | ___________________________________________ |
| Address: | ___________________________________________ |
| City/State/ZIP: | ___________________________________________ |
| Job Duties: | ___________________________________________ |
| Reason for Leaving: | ___________________________________________ |
| Dates of Employment (Month/Year): | _____________________________ |
| . | Applicant's Education and Training |
College/University Name and Address
____________________________________________________________
| Did you receive a degree? | ______ Yes | _____ No | If yes, degree(s) received: ___________ |
High School/GED Name and Address
____________________________________________________________
| Did you receive a degree? | ______ Yes | _____ No |
Other Training (graduate, technical, vocational):
____________________________________________________________
Please indicate any current professional licenses or certifications that you hold:
____________________________________________________________
Awards, Honors, Special Achievements:
____________________________________________________________
Military Service:
______ Yes _____ No
| Branch: | ___________________________________________ |
| Specialized Training: | ___________________________________________ |
| . | References |
List any two non-relatives who would be willing to provide a reference for you.
| Name: | ___________________________________ |
| Address: | ___________________________________ |
| City/State/ZIP: | ___________________________________ |
| Telephone: | _______________________ |
| Relationship: | _______________________ |
| Name: | ___________________________________ |
| Address: | ___________________________________ |
| City/State/ZIP: | ___________________________________ |
| Telephone: | _______________________ |
| Relationship: | _______________________ |
| . | Please provide any other information that you believe should be considered, including whether you are bound by any agreement with any current employer: |
| ____________________________________________________________ |
| ____________________________________________________________ |
CERTIFICATION
I certify that the information provided on this application is truthful and accurate. I understand that providing false or misleading information will be the basis for rejection of my application, or if employment commences, immediate termination.
I authorize to contact former employers and educational organizations regarding my employment and education. I authorize my former employers and educational organizations to fully and freely communicate information regarding my previous employment, attendance, and grades. I authorize those persons designated as references to fully and freely communicate information regarding my previous employment and education.
I HAVE CAREFULLY READ THE ABOVE CERTIFICATION AND I UNDERSTAND AND AGREE TO ITS TERMS.
| ____________________________________ | _______________ |
| DATE | |
| APPLICANT SIGNATURE | DATE |
Employment Application Checklist
Make It Legal™
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___Sign this document. This document needs to be signed by the applicant.
___Everyone gets a copy. The applicant and the employer named in the document should receive a copy of the signed document.
Important Details
Laws governing employment are very specific regarding what's legal to ask on an employment application or during a job interview. It's essential to be familiar with these laws when going through the process of hiring new employees.
If you know what you are looking for in a candidate, you should be able to make an Employment Application easily. Our applications can be made, saved and shared online. You can also print copies if you want to hand them out in-person.
Information you may include in your Job Applications using our forms:
Basic contact information: For your company, applicant, emergency contracts and references. The application includes spaces for social security and driver's license numbers; however, you may choose to ask for that information further into the hiring process.
Work availability: What hours they are available to work, when they can start and if they are willing to work overtime. Also asks about eligibility and accommodations.
Skills and education: You can list the skills required or they can list their own skills. It includes spaces for high school, training and university credits.
Employment history: Asks for basic job information as well as duties and reason for leaving. For the most part, this application is intended for entry-level or hourly employees. Most companies looking for mid-career or C-level employees are going to ask for more detailed information along with an online portfolio, cover letter and resume.
To attract the kind of applicants you want, you'll need to start with an excellent job description. In most cases, job descriptions are posted online so you need to carefully think about what kind of search terms you may need to include. At the minimum most include: job title, job duties, expected skills and qualifications, salary and benefits, and company information.
To help protect your brand and company culture when creating your job description, try to avoid:
Vagueness or Slang
Try to use precise plain language in your job titles and descriptions. Some might be offended or put off by job titles like "UX Design Guru" and job seekers will get better results using search tools if you use more precise terms. Try simply, "User Experience (UX) Designer" instead and then follow that with a simple to understand job description.
Unconscious bias or discrimination
You may accidentally include gender slanted words such as salesman, busboy or front desk girl. Instead try to use terms such as looking for someone to join our sales team, bus person or front desk team member. Using this type of language can help you avoid discrimination issues.
Negativity and aggressiveness
Even if you have had bad experiences in the past, try to avoid negative language such as "MUST HAVE ABILITY TO TRAVEL OR YOU WILL NOT BE CONSIDERED." These types of statements are aggressive and put people off almost instantly. Instead just ask them what percentage of their time they are willing to travel.
When you are finished, check your job description using a grammar checker and ask another person (human resource specialist if you have one) to read it before you post it. Typos and improper word usage could detract qualified candidates from your company.
Local laws vary, but there are a few things you most likely are not allowed to or should not ask in a job interview. If you are not sure, check with an attorney or your HR department. You'll want to keep your questions directly related to the job and whether the candidate is a suitable fit.
You cannot, except in special circumstances, ask about:
Employment laws change often, but for the most part, they are designed to protect employees and applicants from discrimination. If you keep your questions targeted to the job specifically, you should be okay. If you have any hesitation about your interview process, it is wise to talk to a lawyer.
Background checks are not usually free, so you'll want to wait until you have a list of candidates you want to extend a job offer to. Many companies run both criminal background and credit checks. While becoming increasingly less common, some also require drug tests. You'll want to tell the candidates what kind of checks you are running and make sure you get their consent. You'll want to refer to your local hiring laws to make sure you do not discriminate against a protected class.
As you are investigating a candidate, they are most likely investigating your company, too. They may even be looking at your customer reviews. Online company review sites collect anonymous information from employees and former employees about your company. If you are getting low scores and negative comments, you'll need to work on finding ways to keep your employees more satisfied such as by cultivating better management communications, raising salaries and offering room for advancement, or improving company culture. It is a little bit more difficult to hide inside employee information about your company these days, so you may as well address it.
