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Employee Appraisal Forms should be used when conducting employee evaluations. These are meetings held between employees and supervisors allowing them to discuss the employee’s performance in the workplace and to assess their promotion potential. An Employee Appraisal Form is the document used to record the outcomes of an employee evaluation.
Use this Employee Appraisal Form if:
you are a business located in England, Wales or Scotland
you are assessing and evaluating an employee’s performance or suitability for promotion
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Use this form to record the issues discussed at an employee’s.
Employee name: | |
| Job title: | |
Department: | |
Date of engagement: | |
Approximate time in current position: | |
Manager: | |
Date of appraisal: | |
Reviewing manager: |
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This Employee Appraisal Form template covers:
the employee’s details (eg their name and role)
the reporting and review managers’ details
the employee’s objectives
areas of strength and improvement
training and development opportunities
an employee performance rating
whether the employee is suitable for a promotion
which roles the employee may be suitable for based on their experience
which roles the employee may be suitable for with further training
Using an Employee Appraisal Form ensures that employee appraisals are dealt with consistently and clearly. It also allows employers to maintain a clear record of an employee’s performance and of all performance assessments. For more information, read Employee evaluations.
The employee and the reporting manager (ie the manager completing the appraisal form), who is typically the employee’s line manager, should be involved in the evaluation process. The process will generally involve an appraisal meeting held in a quiet and comfortable area of the workplace away from other colleagues.
The reporting manager’s manager (ie the ‘review manager’) should also be involved in the appraisal process, to monitor the appraisal and ensure its fairness and credibility. While the review manager will not typically be present at the appraisal meeting itself, they should review the completed Employee Appraisal Form.
For more information, read Employee evaluations.
There is no set standard for evaluating employee performance, but businesses should have a clear and fair approach towards appraisals. To conduct employee evaluations, different factors should be considered, including the employee’s strengths and weaknesses, their individual goals and their performance towards these objectives. For more information, read Employee evaluations.
A performance rating should be assigned based on the overall assessment of the employee’s performance. An employee’s performance can be:
outstanding - if the employee exceeded their objectives and more than fully demonstrated their competencies
standard - if the employee is on par with what is expected of them in their role, is meeting their objectives, and is demonstrating their competencies at required levels
below standard with development needs - if the employee is meeting and demonstrating some, but not all, of their objectives and competencies and requires further support and development
unsatisfactory - if the employee’s performance is unacceptable as they are not meeting the expectations of the role, not meeting their objectives, and not demonstrating their competencies
Exactly what is covered during an employee’s performance review will depend on the employee's unique role and their performance within it. However, in general, employee performance reviews will usually cover:
Objectives
These are the employee’s objectives against which their performance is being evaluated. Such objectives should be agreed between the employee and their line manager in advance.
When measuring an employee’s performance against an objective, this Employee Appraisal Form allows you to set out whether:
the objective has been achieved
the employee is on track to meet the objective, or
the employee is underperforming in terms of meeting the objective
Where relevant (eg if the employee is underperforming), a reason for the progress towards the objective should be provided, taking into account any factors influencing the employee’s progress (eg technical errors).
Areas of strength
These are the areas within the employee’s role that they are particularly strong at and which should be developed further. Where relevant, provide a reason for and/or examples of areas of strength.
Areas of improvement
These are the areas in which the employee can improve and optimise their performance. An appraisal should set out how this can be done by, for example, providing further support and training. Where relevant, provide a reason for and an example of areas of improvement.
Training and/or other development actions
This covers any relevant training the employee may need or benefit from to exceed expectations in their role. These activities are not restricted to training courses and may include coaching, involvement in other projects, planned experience or any other suitable activities to enhance the employee’s skills, knowledge and behaviour.
Career planning
This covers any career aspirations that the employee has, such as taking on additional responsibilities, working in another department or working in a different area of the business.
Any other discussion points
This covers any additional points mentioned and discussed during the meeting, such as feedback from the employee on how well they are getting along.
Depending on business policy, you should consider different factors, including:
whether the employee is exceeding expectations within their role (eg by going above and beyond and putting in extra effort to reach and achieve their goals)
whether the employee is taking on new responsibilities and opportunities
how well the employee takes ownership of feedback and criticism
where the employee sees themselves progressing to within the business and if they want to take on a higher level of responsibility
whether the employee has the necessary experience to take on additional responsibilities that would be expected of them in a new position
whether the new position requires training and whether the employee shows eagerness to learn
Based on your assessment, the Employee Appraisal Form should set out the employee’s suitability for promotion and the reasons for this assessment. Read Employee evaluations for more information.
This Employee Appraisal Form covers the following aspects of an employee’s performance in order to evaluate their suitability for promotion:
Career aspirations
This sets out the employee’s career aspirations and what they hope to accomplish. For example, they might aspire to be a manager in the next year and to do that they would like to gain additional experience in taking the lead on internal projects.
Job experience
Evaluate whether the employee displays abilities that make them a suitable candidate for a position at the same level but in a different department. You can review their level of progress while with the business and assess what experience they have, then compare that to other roles that are available and determine whether these skills make the employee a good fit for other positions.
Training and/or development actions
Assess and decide whether the employee may be suitable for other roles with further training and/or development action. It may be that, for a particular role, the employee requires specific training to demonstrate their suitability. Bear in mind that training doesn’t need to be external and doesn’t need to take the form of training courses. Instead, it may involve internal coaching or attachment to other work projects.
Suitability for promotion assessment
Set out the employee’s suitability for promotion based on the overall evaluation. An employee may be deemed:
currently suitable for a promotion
not currently suitable for a promotion, but could become suitable within a specified time period (eg within the next 12 months)
not suitable for promotion
The manager should provide a detailed reason for their assessment. For example, they may wish to include:
an assessment of the employee’s attitude to work
details of the employee’s performance so far measured against their responsibilities
how effectively the employee works with others
the employee’s contributions to group tasks
Review manager comments
The review manager should review the assessment of the employee’s suitability for promotion and indicate whether they agree or disagree with the assessment. If they disagree with the reporting manager’s assessment, they should indicate what parts of the assessment they disagree with and why.
As part of the appraisal, you should clearly state the outcome of the evaluation and the reasons for this decision. Be factual and precise with the assessment and, where relevant, set out how the employee can improve their performance ready for the next employee evaluation. Make sure that your comments are clear and transparent and that the review is a fair reflection of the employee’s abilities and performance to avoid any potential conflicts (eg discrimination claims under the Equality Act 2010).
After an employee evaluation, the employee should be given an opportunity to review the assessment and all manager comments. This will help the employee to better understand their situation and performance and may help them improve their performance.
After the employee has had a chance to review the evaluation, they should meet with the reporting manager to discuss the appraisal outcome, provide feedback and raise any concerns or questions. If the employee disagrees with the manager’s comments and/or the results of their appraisal, they may be able to raise an appeal.
For more information, read Employee evaluations.
Making an Employee Appraisal Form online is simple. Just answer a few questions and Rocket Lawyer will build your document for you. When you have all of the details prepared in advance, making your document is a quick and easy process.
To make your Employee Appraisal Form you will need the following information:
Party details
What are the employee’s details (eg name and address)?
When did the employee start working for the employer?
How long has the employee been in their current position?
What is the name of the reporting manager?
What is the name of the review manager?
Appraisal
What is the date of the appraisal?
Is the appraisal being carried out to assess the employee's performance or potential for promotion?
If the appraisal is carried out to assess the employee's performance
What objective(s) is the employee's performance being measured on?
What are the employee's areas of strength?
What are the employee's areas for improvement?
What else was discussed at the appraisal meeting?
What is the employee's performance rating and the reason for this rating?
If the appraisal is carried out to assess the employee's potential for promotion
What are the employee's career aspirations?
Does the employee display abilities that make them suitable for a job at the same level but in a different department?
If so, what job(s) may the employee be suitable for?
May further training or development make the employee suitable for a different job?
If so, what job(s) may the employee be suitable for with further training or development?
Is the employee suitable for promotion?
If so, when will the employee likely be suitable for promotion?
What is the reason for this assessment of the employee's suitability for promotion?
Does the review manager agree with the reporting manager's assessment?
If not, what points does the review manager disagree with?
Employee Appraisal Forms are used to assess an employee’s performance and suitability for promotion. To allow this, this template Employee Appraisal Form covers:
Introductory details
The start of the Employee Appraisal Form sets out basic details relating to the performance review. This includes the employee’s details, the reporting manager’s details, the date of the appraisal and the review manager’s details.
The content of the body of the Employee Appraisal Form depends on what the document is being used for:
Assessment of employee’s performance - current performance
This section covers the employee’s performance. This includes:
the employee’s objectives
the employee’s areas of strength
the employee’s areas of improvement
relevant training and/or further development the employee may need or benefit from to exceed in their role
career planning steps
any further points discussed by the employee and their manager
For more details on the individual sections and what they include, read the FAQ ‘What is included in an employee performance review?’.
Assessment of employee’s suitability for promotion - assessment of potential
This section covers the employee’s suitability for promotion. This includes:
the employee’s career aspirations
the employee’s relevant job experience
relevant training and/or further development that the employee may need or benefit from to succeed in their role
an assessment of the employee’s suitability for promotion
any further points discussed by the employee and their manager
the review manager’s comments on the reporting manager’s assessment
For more details on the individual sections and what they include, read the FAQ ‘What is included in an employee’s potential for promotion review?’.
Remember to be specific, honest and objective
When making an Employee Appraisal Form to evaluate an employee’s performance or suitability for promotion, you need to ensure that you are being fair. During the evaluation, remember to use specific examples and data to support your evaluations or assessments, rather than making general statements. Provide the employee with honest and constructive feedback (both positive and negative) and avoid personal biases. For more information, read Employee evaluations.
Discuss areas for growth and development
Regardless of whether the Employee Appraisal Form is used to evaluate an employee’s performance or their suitability for promotion, you should always consider and discuss the employee’s areas of growth and development. Speak to the employee about their career aspirations and where they would like to be in the future. Discuss how this may be achieved (eg by undertaking further training). Constructively discuss areas of improvement for the employee and the steps they could take to further advance their development and skills.
Understand when to seek advice from a lawyer
Ask a lawyer if you:
have questions about how to conduct an employee evaluation
are unsure about how to promote an employee
are based outside England, Wales and Scotland
