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Dear ,
Re: Request for review and increase
I am writing this letter to formally request a review of my current. I have enjoyed working for over the last and appreciate the opportunities you have provided me with during my time as . I look forward to furthering my career with.
Over the past I have further developed my skills, grown my knowledge and understanding of the business and its industry, and have handled my responsibilities well. As you know, my has not increased since . As a result, I am requesting a review.
I believe that my recent performance and achievements speak for themselves as to why I deserve a raise. For example, I have achieved the following in my role:
As a result, I would greatly appreciate the opportunity to meet with you to discuss my review and increase. If necessary, I am happy to provide more information and am open to negotiations.
Thank you for considering my request and I look forward to hearing back from you and speaking to you soon.
Yours sincerely,
This Pay Rise Request Letter template covers:
your employer’s details
your details, including your current role and current salary or wage
when you last received a raise
your request for a pay review and increase
why you’re requesting a raise
how much you would like your salary or wage to increase by
While using a Pay Rise Request Letter is not essential, it is a good way to formally request a salary increase from your employer. A Pay Rise Request Letter outlines your reasons for requesting a raise and can help ensure that your employer clearly understands your request.
Pay Rise Request Letters are often used by employees who believe that they deserve a pay increase due to increased job responsibilities, significant contributions to the employer’s business, or changes in market conditions that warrant a higher wage or salary. By using a Pay Rise Request Letter you demonstrate your professionalism and show that you are serious about your career and that you value your contributions to the business. A Pay Rise Request Letter can also act as the starting point for negotiations with your employer. It can help you to present your case and negotiate the terms of your pay rise.
While the terms ‘salary’ and ‘wage’ are often used interchangeably, they have slightly different meanings.
A salary is a fixed amount that an employee is paid annually regardless of the number of hours worked. It tends to be divided into equal payments that are paid at equal intervals (eg monthly or weekly). Salaried employees (ie those receiving a salary) are usually employees who have a consistent workload throughout the year, such as office workers.
A wage is an hourly (or daily) rate paid to employees or workers. Wages are often paid weekly or bi-weekly based on the number of hours worked. Those paid a wage are often hourly workers and zero-hours workers, like retail staff, hospitality staff or tradespeople. An hourly wage cannot be below the current minimum wage.
For more information, read Wages and payslips.
You can request a pay raise at any time. However, it is important that you carefully consider the timing of your request and your reasons for requesting the increase. Common examples of when you may want to consider requesting a pay raise include when:
you’ve worked for your employer for a significant amount of time and have been performing well without receiving a promotion or raise
your job responsibilities have increased significantly since you started in your current role (eg you have taken on more tasks or are managing more team members)
you’ve consistently been delivering high-quality work and exceeding management expectations
you’ve obtained additional education or training or have gained new skills that are valuable to the business
market conditions have changed and average wages or salaries for your role have increased
In general, it is a good idea to request a pay rise during your annual or bi-annual performance review or when you have completed a major project or achieved a significant accomplishment. It's also important to make sure that your request is reasonable and supported by your performance and contributions to the business. It is a good idea to attach your most recent employee evaluation to your Pay Rise Request Letter as proof of your performance.
The amount of your requested raise can vary depending on many factors, including your:
industry
role and performance
experience
employer's financial situation
Generally speaking, a requested pay rise should be based on your current salary/wage, your job responsibilities, your performance and the current market rates for your role.
In terms of how much of a pay rise to request, it's a good idea to do some research on the average pay range for your job role in your industry and geographic location. This can help you to determine what a reasonable pay rise would be.
A typical pay rise is usually between 2% and 10% of your current salary/wage, although some industries or roles may see higher pay increases. It's also important to consider other benefits or perks that may be available, such as improved workplace benefits or bonuses.
Ultimately, the amount of your pay rise will depend on the negotiation between you and your employer. It's important to make a strong case for your request based on your performance, contributions, and the value you bring to the business.
In this Pay Rise Request Letter, you can choose to request a percentage or fixed-amount increase in your pay.
By sending your Pay Rise Request Letter you formally request that your employer reviews your salary/wage and increase it. Your employer should review your Letter and consider your request. This may involve:
assessing your performance - reviewing your past performance (together with any employee evaluations) and determining whether a pay rise is justified based on this
reviewing workplace policies - reviewing the business’ internal policies on pay increases, such as annual reviews or pay scales. This will help them determine whether a pay rise is possible
responding to your Pay Rise Request Letter - your employer will typically respond to your request in writing, either accepting the request, offering a different pay increase, or rejecting the request. In some cases, the employer may also request a meeting with the employee to discuss the request in more detail
If the employer offers a different pay increase than the one proposed in your Letter, you may choose to negotiate the offer further or to accept it. This is a decision for you to make.
If your employer rejects your request, you can choose to take further action, such as filing a formal grievance (eg using a Grievance letter), looking for other employment opportunities or resigning. It is always a good idea to ask your employer to provide feedback on why the request was denied.
If you think that you are being discriminated against (eg because of your gender), Ask a lawyer for more information about what you can do to manage this situation.
Making a Pay Rise Request Letter online is simple. Just answer a few questions and Rocket Lawyer will build your document for you. When you have all of the details prepared in advance, making your document is a quick and easy process.
To make your Pay Rise Request Letter you will need the following information:
Party details
What are your employer’s details (eg legal structure, name and address)?
What are your details (eg name and address)?
What are the details of your current role?
For how long have you worked for your employer?
Raise
When (if ever) did you last receive a raise?
Have your responsibilities expanded since your last raise or since you started in your current role?
Why are you requesting a pay review and increase?
Do you want to attach your most recent employee evaluation?
Is your raise request influenced by the rising cost of living?
Do you want to request a specific raise?
If so, do you want to request a percentage increase or an increase of a specific amount?
Letter
Who is the recipient of the Pay Rise Request Letter?
On what date will you send the Pay Rise Request Letter?
You can use a Pay Rise Request Letter to formally appeal against a decision made by your employer. As a result, this Pay Rise Request Letter covers:
Sender and recipient details
The start of the Pay Rise Request Letter provides details of the employer and of the employee who is requesting the pay raise.
The request itself
The body of the Pay Rise Request Letter sets out your raise request. This includes:
your current role and how long you have been in it
your current salary or wage
your request for a raise and the reasons for this request
how much you would like your salary or wage to increase by
a request for your manager to meet with you to discuss your request
If you want your Pay Rise Request Letter to include further or more detailed provisions, you can edit your document. However, if you do this, you may want a lawyer to review or change the Letter for you to ensure it complies with all relevant laws and meets your specific needs. Ask a lawyer for assistance.
Ask for a realistic pay rise
For your employer to consider your Pay Rise Request Letter, you should make sure to request a realistic raise. Conducting research is crucial for determining whether your salary/wage is commensurate with the market average. You should identify the pay range for both entry-level and seasoned professionals in your position and consider where you sit on this scale. Consider:
using a salary checker (eg the tool offered by Indeed)
speaking to a recruiter
checking job advertisements for similar roles to see what wages or salaries are being offered
asking professionals in similar roles to see what they are currently earning
Make sure that you are checking the wages or salaries for similar roles in your area. This is important as your wage or salary should generally be higher than the UK average if you live in an area of the country where the cost of living is higher (eg if you live in London).
Be open to negotiations with your employer
Your Pay Rise Request Letter is the starting point for your raise request. It can help you to present your case and forms the basis for negotiating your raise with your employer. Remaining open to negotiation with your employer when asking for a raise is important for a variety of reasons. For example, remaining open to negotiation:
may increase the likelihood of your getting a raise, as it demonstrates your confidence and assertiveness in advocating for yourself
shows your willingness to work together to come to a mutually beneficial agreement. This can create a more positive and collaborative relationship between you and your employer
allows for compromise and can lead to a better outcome for both parties. For example, if your employer cannot meet your raise request, they may be able to offer other benefits or opportunities for growth within the business
helps with career growth, as negotiating for a raise can also be an opportunity to discuss your career goals and aspirations with your employer. This can lead to opportunities for growth and development within the business
Understand when to seek advice from a lawyer
Ask a lawyer if:
this document doesn’t cover your specific needs
you have any questions or concerns about requesting a raise
