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RENTAL APPLICATION
Landlord:
,
This Application is made to rent:
for a term of .
Desired date of occupancy:_______________________________________
Desired length of occupancy:______________________________________
No. of Bedrooms:____________
Reason for moving:_____________________________________________
The rent shall be per , payable in advance. The Premises are rent-controlled; under District of Columbia law, the rent cannot be raised more than once every twelve (12) months, and cannot be raised by a greater percentage than is permitted by the District of Columbia's Rental Housing Commission.
The following deposits are required:
The deposit will be returned to the Applicant if the Premises are not rented to the Applicant.
The total amount of $__________ shall be due upon signature of the lease.occupancy of the Premises.
An application deposit of is due with this application.
APPLICANT INFORMATION
Name: ____________________________________________________________
| No. of occupants: | Adults: _____ | Children: _____ |
| Water bed: | Yes _____ | No _____ |
| Smokers: | Yes _____ | No _____ |
| Pets: | Yes _____ | No _____ |
PRESENT ADDRESS: ________________________________________________
How long at present address: __________________________
Home Phone No.: (____)_______________
Landlord's Name: ___________________________________________________
Phone No.: (____)____________
Current rent payment: ____________
PRIOR ADDRESS: ____________________________________________________
How long at prior address: ____________________________
Landlord's Name: ____________________________________________________
Phone No.: (____)______________________
Rent payment: ____________
Reason for moving: ___________________________________________________
Social Security No.: _______-______-_______
Driver's License No. :__________________
Vehicle Model: _____________________Year: __________
License No.: ________________________
Vehicle Model: _____________________Year: __________
License No.: ________________________
SOURCES OF INCOME:
| Wages | $__________ |
| Salary | $__________ |
| Commission | $__________ |
| Tips | $__________ |
| Gov't assistance | $__________ |
| Child support/Alimony | $__________ |
| Other | $__________ |
CURRENT EMPLOYER:
Employer: _____________________________________________________
| Position: ____________________ | How long: __________________ |
| Supervisor: __________________ | Business Phone: (____)________ |
Annual Income: _________________________________________________
PRIOR EMPLOYER:
Employer: _____________________________________________________
| Position: ____________________ | How long: __________________ |
| Supervisor: __________________ | Business Phone: (____)________ |
Annual Income: _________________________________________________
NEAREST RELATIVE NOT LIVING WITH YOU:
Name: ___________________________________________________________
Address: __________________________________________________________
Home Phone No.: (____)____________
Relationship: _____________________
PERSONAL REFERENCES:
Name: __________________________________________________________
Address: _________________________________________________________
Phone No.: (____)________________
Relationship: ____________________
Name: ___________________________________________________________
Address: _________________________________________________________
Address: __________________________________________________________
Phone No.: (____)________________
Relationship: ____________________
BANK REFERENCES:
Name: ____________________________________________________________
Branch: ______________________________
Account No.: __________________________
Name: ____________________________________________________________
Branch: ______________________________
Account No.: __________________________
CREDIT REFERENCES:
Credit Card Name: __________________________________________________
Issuing Bank: _______________________________________________________
| Account No.: ______________________ | Credit limit: _______________ |
| Balance owed: _____________________ | Monthly payment: __________ |
| Expiration date: ____________________ | Year Issued: ______________ |
Credit Card Name: ___________________________________________________
Issuing Bank: _______________________________________________________
| Account No.: ______________________ | Credit limit :_______________ |
| Balance owed: _____________________ | Monthly payment: __________ |
| Expiration date: ____________________ | Year Issued: ______________ |
Credit Purchases (e.g. store account)
Name: _____________________________________________________________
| Account No.: ______________________ | Credit limit: _______________ |
| Balance owed: _____________________ | Monthly payment: __________ |
Do you own real estate?
Yes ____ No ____ If yes, please explain where:
__________________________________________________________________
__________________________________________________________________
Have you ever been evicted from any rental Premises?
Yes ____ No ____ If yes, please explain:
___________________________________________________________________
___________________________________________________________________
Have you ever willfully and intentionally refused to pay rent when due?
Yes ____ No ____ If yes, please explain:
___________________________________________________________________
___________________________________________________________________
Are there any circumstances which may interrupt your income or ability to pay rent?
Yes ____ No ____ If yes, please explain:
___________________________________________________________________
___________________________________________________________________
Have you ever been convicted of a felony?
Yes ____ No ____ If yes, please explain:
____________________________________________________________________
____________________________________________________________________
IF A SECOND ADULT WILL BE RENTING THE PREMISES, THEY WILL NEED TO COMPLETE A SEPARATE RENTAL APPLICATION FORM.
Please provide names of other tenants, including children and anyone who will live with you, even if on a temporary basis.
Name: _____________________________________________________________
Present Address: __________________________________________________
How long at present address: ___________ Home Phone No.: (____)________________
Adult: _____ Child's Age: _____ Relationship: ____________________
Occupation: ___________________________ School: _____________________
Name: _____________________________________________________________
Present Address: __________________________________________________
How long at present address: ___________ Home Phone No.: (____)________________
Adult: _____ Child's Age: _____ Relationship: ____________________
Occupation: ___________________________ School: _____________________
Name: _____________________________________________________________
Present Address: __________________________________________________
How long at present address: ___________ Home Phone No.: (____)________________
Adult: _____ Child's Age: _____ Relationship: ____________________
Occupation: ___________________________ School: _____________________
Name: _____________________________________________________________
Present Address: __________________________________________________
How long at present address: ___________ Home Phone No.: (____)________________
Adult: _____ Child's Age: _____ Relationship: ____________________
Occupation: ___________________________ School: _____________________
CO-SIGNER INFORMATION
(If someone else will be paying rent, but not actually occupying the Premises.) Please complete for sole purpose of allowing Landlord to do a credit check.
Name: ____________________________________________________________
PRESENT ADDRESS: _______________________________________________
How long at present address: ________________________________
Home Phone: (____)______________________
Employer: _________________________________________________________
Address: __________________________________________________________
Position: _________________________
How long: ________________________
Supervisor: _______________________
Business Phone: (____)______________
Social Security No.:______-___-________
Driver's License No.: _________________________
Do you own real estate: Yes ___ No ___
Where? ____________________________________________________________
__________________________________________________________________
Annual Income:______________________________________________________
SOURCES OF INCOME:
| Wages | $__________ |
| Salary | $__________ |
| Commission | $__________ |
| Tips | $__________ |
| Gov't assistance | $__________ |
| Child support/Alimony | $__________ |
| Other | $__________ |
PRIOR EMPLOYER: _______________________________________________
| Position: ____________________ | How long: __________________ |
| Supervisor: __________________ | Business Phone: (____)________ |
Annual Income: ___________________________________________________
PERSONAL REFERENCES:
Name: __________________________________________________________
Address: _________________________________________________________
Phone No.: (____)________________
Relationship: ____________________
Name: ___________________________________________________________
Address: _________________________________________________________
Address: __________________________________________________________
Phone No.: (____)________________
Relationship: ____________________
BANK REFERENCES:
Name: ____________________________________________________________
Branch: ______________________________
Account No.: __________________________
Name: ____________________________________________________________
Branch: ______________________________
Account No.: __________________________
CREDIT REFERENCES:
Credit Card Name: __________________________________________________
Issuing Bank: _______________________________________________________
| Account No.: ______________________ | Credit limit: _______________ |
| Balance owed: _____________________ | Monthly payment: __________ |
| Expiration date: ____________________ | Year Issued: ______________ |
Credit Card Name: ___________________________________________________
Issuing Bank: _______________________________________________________
| Account No.: ______________________ | Credit limit :_______________ |
| Balance owed: _____________________ | Monthly payment: __________ |
| Expiration date: ____________________ | Year Issued: ______________ |
Credit Purchases (e.g. store account)
Name: _____________________________________________________________
| Account No.: ______________________ | Credit limit: _______________ |
| Balance owed: _____________________ | Monthly payment: __________ |
PETS:
Name: ______________________________
Type/Breed: _________________________
Size: _______________________________
Indoor: _______ Outdoor: _______
Name: ______________________________
Type/Breed: _________________________
Size: _______________________________
Indoor: _______ Outdoor: _______
Name: _____________________________
Type/Breed: ________________________
Size: ______________________________
Indoor: _______ Outdoor: _______
Name: _____________________________
Type/Breed: ________________________
Size: ______________________________
Indoor: _______ Outdoor: _______
I represent that the information provided in this Application is true and correct to the best of my knowledge. is authorized to verify the references and employment information given in this Application. and to request a credit check. I acknowledge receipt of a copy of this application.
| _____________________________________________ | _______________ |
| Applicant's Signature | Date |
| _____________________________________________ | _______________ |
| Co-Applicant's Signature | Date |
| _____________________________________________ | _______________ |
| Co-signer's Signature | Date |
IT IS AGAINST THE LAW TO DISCRIMINATE AGAINST PROSPECTIVE TENANTS ON THE BASIS OF RACE, RELIGION, NATIONAL ORIGIN, AGE, DISABILITY OR FAMILY STATUS. LOCAL OR STATE LAWS MAY INCLUDE ADDITIONAL CLASSES WHICH ARE PROTECTED FROM DISCRIMINATION IN HOUSING.
The information provided by the prospective tenant(s) may be used by to determine whether to accept this Application. Upon written request within 60 days, will disclose to the Applicant in writing the nature and scope of any investigation has requested, and will, if the Application is refused, state in writing the reason for said refusal.
Accepted: ________ Refused: _________
By: ________________________________________
,
________________
______________________________________
______________________________________
______________________________________
______________________________________
Dear Employer:
We are in the process of confirming information provided by a prospective tenant who has provided your name as employer in connection with a rental application. Please verify the information provided by the tenant by telephone or return the form to me at the above address. My phone number is . The best time to reach me is .
Thank you for your cooperation.
________________________________________________
TENANT SUPPLIED INFORMATION
Prospective Tenant's Name: _______________________________________
Position: ___________________________________________________
Wage/Salary: ___________________ Per: ____________
Length of time with above Employer: _________________________
I have completed the above information in connection with a rental application. The addressee of this letter is authorized to verify this information and supply the above named landlord with the information requested in the following items. Your response is solely a matter of courtesy for which no responsibility is attached to your institution or any of your officers.
Prospective Tenant's Signature: ____________________________________
VERIFICATION TO BE COMPLETED BY EMPLOYER
Is the employment information correct: Yes ____ No ____
Is this employment:
Part-time ______ Full-time ______ Temporary ______ Permanent ______
Information provided by: __________________________________________
Title: _____________________________________ Date: ________________
,
_________________
______________________________________
______________________________________
______________________________________
______________________________________
Dear Sir or Madam:
Please verify the bank account information provided in connection with a rental application by the prospective tenant named on the following page. You may return the form to me at the above address.
Thank you for your cooperation.
________________________________________________
TENANT SUPPLIED INFORMATION
Name of Prospective Tenant(s):
___________________________________________________
___________________________________________________
Address __________________________________________________________
_________________________________________________________________
Type of Account: Checking ______ Savings ______ Other: ______________
Account Number:__________________________ Balance: $____________
Type of Account: Checking ______ Savings ______ Other: ______________
Account Number: __________________________ Balance: $____________
I have completed the above information in connection with a rental application. The addressee of this letter is authorized to verify this information and supply the above named landlord with the information requested in the following items. Your response is solely a matter of courtesy for which no responsibility is attached to your institution or any of your officers.
| _______________________________ | ______________________________ |
| Signature of Account Holder | Signature of Account Holder |
VERIFICATION TO BE COMPLETED BY BANK
Type of Account: Checking _____ Savings _____ Other: ____________
Account Number: __________________________ Balance $____________
Average Balance for previous two months: $____________
Date Account opened: ________________
Type of Account: Checking _____ Savings _____ Other: ____________
Account Number: __________________________ Balance $____________
Average Balance for previous two months: $____________
Date Account opened: ________________
Signature: ______________________________________ Date: ___________
Title: ____________________________________
PLEASE RETURN THIS FORM TO THE LANDLORD.
,
________________
______________________________________
______________________________________
______________________________________
______________________________________
Dear Employer:
We are in the process of confirming information provided by a prospective co-signer who has provided your name as employer in connection with a rental application. Please verify the information provided by the co-signer by telephone or return the form to me at the above address. My phone number is . The best time to reach me is .
Thank you for your cooperation.
________________________________________________
CO-SIGNER SUPPLIED INFORMATION
Prospective
Co-signer's Name: ___________________________________________
Position: ___________________________________________________
Wage/Salary: ___________________ Per: ____________
Length of time with above Employer: _________________________
I have completed the above information in connection with a rental application. The addressee of this letter is authorized to verify this information and supply the above named landlord with the information requested in the following items. Your response is solely a matter of courtesy for which no responsibility is attached to your institution or any of your officers.
Prospective
Co-signer's Signature: _______________________________________________
VERIFICATION TO BE COMPLETED BY EMPLOYER
Is the employment information correct: Yes ____ No ____
Is this employment:
Part-time ______ Full-time ______ Temporary ______ Permanent ______
Information provided by: __________________________________________
Title: _____________________________________ Date: ________________
,
_________________
______________________________________
______________________________________
______________________________________
______________________________________
Dear Sir or Madam:
Please verify the bank account information provided in connection with a rental application by the prospective co-signer named on the following page. You may return the form to me at the above address.
Thank you for your cooperation.
________________________________________________
CO-SIGNER SUPPLIED INFORMATION
Name of Prospective
Co-signer: _____________________________________________________
Address: __________________________________________________________
__________________________________________________________________
Type of Account: Checking _______ Savings _______ Other ____________
Account Number: __________________________ Balance: $____________
Type of Account: Checking _______ Savings _______ Other ____________
Account Number: __________________________ Balance: $____________
I have completed the above information in connection with a rental application. The addressee of this letter is authorized to verify this information and supply the above named landlord with the information requested in the following items. Your response is solely a matter of courtesy for which no responsibility is attached to your institution or any of your officers.
| ______________________________ | ______________________________ |
| Signature of Account Holder | Signature of Account Holder |
VERIFICATION TO BE COMPLETED BY BANK
Type of Account: Checking _______ Savings _______ Other: ____________
Account Number: __________________________ Balance: $____________
Average Balance for previous two months: $____________
Date Account opened: ________________
Type of Account: Checking _______ Savings _______ Other: ____________
Account Number: __________________________ Balance: $____________
Average Balance for previous two months: $____________
Date Account opened: ________________
Signature: ______________________________________ Date: ___________
Title: ____________________________________
PLEASE RETURN THIS FORM TO THE LANDLORD.
Rental Application Checklist
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Find out next steps for your document
___Sign this document. This document needs to be signed by:
The Applicant(s)
Any Co-Applicant(s)
By signing the Application, the Applicant:
(i) verifies that the information provided is true and correct to the best of his or her knowledge;
(ii) authorizes the Landlord to verify the references and employment information provided in the Application; and
(iii) acknowledges receipt of a copy of the Application.
___Everyone gets a copy. Anyone named in the Application should receive a copy of the signed document.
Important Details
The Rental Application includes a provision which allows the Landlord to sign after making a determination to accept or refuse the Applicant. NOTE: A SIGNED ACCEPTANCE BY THE LANDLORD CONSTITUTES A LEGALLY BINDING PROMISE BY THE LANDLORD TO ENTER INTO A LEASE WITH THE APPLICANT. While the acceptance of the Application does not constitute a lease itself, the Landlord is required to act in good faith to complete the process by negotiating rental terms that will be evidenced by a real estate lease.
After completing the application, ask the applicant for some form of identification such as a driver's license, credit card, passport, or military ID so that you can confirm the identity of the Applicant. Also verify the identification with information given on the Application - social security number, driver's license number, current address. Ask for an explanation of anything that does not match. Make a note of the explanation, and then decide for yourself if you believe the explanation.
If an Application is deemed acceptable and the Landlord decides to lease the Premises to the Applicant, it is strongly recommended that a written lease agreement be executed between the parties. You can use Rocket Lawyer to create a lease.
If an Applicant does not meet your criteria, be sure to document the basis of your decision. The best approach with the Applicant is to be honest, direct, and polite. Further, don't budge from your predetermined criteria despite an appeal from the Applicant.
You are not required to rent to the first person who expresses an interest in the rental unit. The purpose of the application process is to gather relevant information about perspective tenants to determine whether or not the potential tenant would be a quality renter. If an Applicant fails to meet your objective rental criteria, it is permissible to decline to rent the unit to him or her if such decision is made in good faith and for a legitimate, legal purpose.
Do not discriminate against an applicant on the basis of an illegal purpose: race, color, religion, sex, national origin, age, disability or family status. Such discrimination AS THE SOLE BASIS OF REFUSAL TO RENT is illegal throughout the United States. You may call the U.S. Department of Housing and Urban Development (HUD) at 1-800-424-8590 to ask questions about discrimination.
It is a good idea to check with your local housing commission and/or landlord associations for additional information.
No background check is foolproof, but with due diligence, you should be able to increase your odds of finding responsible tenants who will pay their rent on time and follow the terms of the lease. One of the first things you'll want to do is to learn about your local housing laws. You'll want to make sure that you do not accidentally discriminate against a protected class.
Check their references
While it takes a bit of time, it pays off. Call their current and former property managers and ask them about their experiences with the applicants. If they have moved a few times in the past couple of years, call more than one previous landlord. Additionally, check their social media accounts to see if you can see any clues about what kind of renters they might be.
Run a credit check
A credit check will let you know if they have outstanding debts or judgements, how many lines of credit they have, repossessions, charge-offs and their credit score. Generally, you'll want to review their credit history and look for a credit score in the 600s or higher. If you see anything concerning, you can ask them about it to see if they have a reasonable explanation for it.
Run a criminal background check
Background checks are not expensive, and the prospective tenant can pay for it as part of their rental application fee. For some, the fact that you perform a background check is enough for them to shy away from the rental application saving everyone time and money overall. Check their IDs to make sure you are indeed running a background check on the right person. You should run a background check on all adults wanting to live in the rental.
Ask for an adequate deposit
Ask for a large enough deposit to cover potential damages and move-out routines such as carpet cleaning. If they cannot pay the deposit, that might be a warning sign that they do not manage their money well or cannot afford the rental. Check your local rental laws regarding what the limitations might be on how much you can charge for a deposit. If you allow pets, you can also ask for a pet deposit and even pet rent (such as an extra $30 per month).
Walk your talk
If you want to find good tenants, you need to be a good landlord. When you meet to show your prospective tenants your rental property they are studying you also to judge whether they think you might be the kind of landlord that will take care of repairs quickly, if you are a decent communicator and if you are professional. If you show up disheveled and rushed they might assume you may not have the patience and time to attend to the rental property well.
If you have any questions about what's right for you and your business, we can connect you with a lawyer for quick answers or a document review.
You can help your tenant to be a better renter by making sure you communicate your expectations clearly. Make sure they have a copy of their Lease Agreement so they know exactly when rent is due and what happens if they are late. It also helps to remind them every few months or so about HOA rules and seasonal considerations such as leaf collecting, parking, spring cleaning and snow removal. You can also help ensure your property is cared for by supplying them the tools they may need to maintain the premises such as lawn mowers, adequate garbage cans, snow shovels and so on. Make paying rent as convenient as possible by using a service to allow your renters to pay online or by bank deposit if possible. When they contact you make sure you get back to them in a timely manner and address critical problems as quickly as possible. Overall, try to make it so your renter has everything they need to take care of your property and a way of easily contacting you when needed.
We provide numerous tools for helping create successful landlord-tenant relationships such as Lease Agreements, Late Rent Notices , Rent Receipts and Pet Addendums. If you need help making your documents or have questions about housing laws you can ask a lawyer for assistance.
